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Germany Online Visa Application form (pdf) Portal : germany-visa.org 2025
Germany Online Visa Application: Key Points
- Visa Types: Tourism, business, study, family reunification.
- Schengen Area: Germany is part of it, enabling free travel within 29 countries.
- Application: Complete the Videx online form or download PDFs.
- Duration: Short-term (up to 90 days) or long-term stays.
- Documents: Submit required documents along with the application.
- Requirements: Vary by visa type; check eligibility and documentation.
Germany Online Visa Application form (pdf) Portal
Understanding the visa application process is crucial if you’re planning a trip to Germany for business, pleasure, education, or family reunion. Germany is a member of the Schengen Area, a group of 29 European nations that have removed internal border restrictions to facilitate easy travel.
Generally speaking, in order to apply for a visa, you must fill out the online Videx application form and send it to the German embassy in charge of your region, together with the necessary paperwork.
As an alternative, you can go to the embassy’s website and fill out the visa application forms (PDFs). Understanding the particular requirements for your type of visa is essential to ensuring a hassle-free and seamless travel experience. Germany offers visa options for both short-term visits (up to 90 days) and longer stays.
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Key Points for applying for a Germany visa :
| Aspect | Details |
|---|---|
| Visa Types | Tourism, Business, Study, Family Reunification |
| Schengen Area | Germany is part of the Schengen Area, which allows travel across 29 European countries without internal border checks. |
| Application Process | Complete the Videx digital application form online or use PDF forms available on the embassy website. |
| Visa Duration | Short-term (up to 90 days) or Long-term stays, depending on the visa type. |
| Documents Required | Submit the completed visa application form along with necessary supporting documents to the German embassy. |
| Visa Requirements | Different visa types have specific eligibility and documentation criteria, ensuring a smooth and hassle-free journey. |
German Visa Application Process – 3 Easy Steps
Important Information :
- Apply Early: Schengen visa applications can be submitted up to six months before the intended travel date.
- High Demand: Due to high application numbers, it is strongly recommended to apply well in advance.
- Processing Time: Schengen visa processing can take up to two weeks, or longer in some cases.
- Start of Processing: Visa processing begins only once the application reaches the Consulate, which can take up to six working days, depending on delivery conditions and holidays.
- Holiday Delays: Expect delays during the holiday season.
Step 1: Prepare Your Documents
- Checklists: Prepare necessary documents based on your visa category (e.g., Business, Tourism, Trade Fair, Health, etc.). Refer to the provided checklists for each type.
- Biometric Photo: Ensure your photos meet the biometric photo requirements. You can get these photos at the Visa Application Centres.
- Application Form: Fill out the online application form and print it.
Step 2: Fill and Submit the Application Form
- Online Application: Complete the online application form in VIDEX format. Print it out and sign it. Submit it with the required documents.
- Barcode: Ensure a high-quality printout of the barcode to expedite your process.
- In Case of Issues: If you cannot fill out the online form, you may print the form and complete it by hand.
- Fingerprints: If fingerprints were collected in the last 59 months, you can authorize someone to submit your application on your behalf by providing an authorization letter and a copy of the authorized person’s ID.
- Declarations: Print and sign these declarations:
- Declaration on true and complete information
- Declaration on health insurance (for multiple-entry visas)
- Additional contact and legal representation information
Step 3: Schedule and Attend the Appointment
- Booking an Appointment: Schedule your appointment online at a Visa Application Centre.
- VFS Service Charge: Pay the VFS service charge when booking your appointment.
- Submit Application: On the appointment day, submit your application and documents at the Visa Application Centre.
- Processing Location: Applications are forwarded to the German Consulate General in Mumbai for processing, regardless of which VFS centre you visit in India.
Additional Information:
- New Appointment Categories: New appointment categories have been introduced to ease the process for business and trade fair travelers. Check the FAQs and VFS website for more details.
German Visa Fees and Payment Details :
- VFS Service Charge: The German Consulate General in Mumbai requires pre-payment of the VFS service charge at the time of booking a visa appointment.
- Refund Policy: VFS may only refund the service charge in specific cases. For more details, check the VFS refund policy.
- Visa Fee Payment: The visa fee is paid at the end of the visa appointment.
- Refund Policy for Visa Fees: Please note that the visa fee is non-refundable, even if your visa application is rejected.
| Category | Visa Fee | Fee in INR |
|---|---|---|
| Adults | 90 EUR | 8,400 INR |
| Minors (Ages 6-12) | 45 EUR | 4,200 INR |
| Minors under 6 | 0 EUR | 0 INR |
Fee Waiver: In some cases, the visa fee may be waived. For more information, refer to the official guidelines.
Employment/Work on a Schengen Visa:
Important Considerations:
- For certain professional activities in Germany, it’s necessary to report your planned work to the relevant German authorities or obtain pre-approval.
- Dependent work: Requires approval from the Federal Employment Agency (Bundesagentur für Arbeit).
- Independent work: Requires approval from the Immigration Authority (Ausländerbehörde).
Pre-Approval:
- To speed up the visa process, it is recommended that the hosting company in Germany approach the relevant authorities for pre-approval (“Vorabzustimmung”).
- Pre-approval should be submitted with your application to fast-track the procedure.
- Without pre-approval, you can still ensure a faster visa process by providing additional documents with your application.
Schengen Visa Employment Conditions:
- Schengen visas are generally issued with the condition that employment is not permitted.
- Some activities may be prohibited for stays under 90 days, while others may be allowed under certain conditions or limited to a certain number of days per year.
Key Points About Employment Activities:
- Whether or not you receive remuneration from the inviting company in Germany is not the determining factor for whether your activity qualifies as gainful employment.
- Common issues arise when planned activities are not clearly explained in the visa application, or they are explained using technical terms or abbreviations.
Legal Risks:
- Both the applicant and the inviting company in Germany may be violating immigration laws if authorities find that the activity is not allowed with the issued visa, but would require special conditions.
- To avoid complications, it is crucial to clearly describe the planned activity in the visa application without technical jargon.
When Gainful Employment Requires Special Conditions ?
- If your planned activity constitutes gainful employment, it usually requires:
- Consent/Approval from the Federal Employment Agency (BA) for employed activities.
- Consent from the local immigration authority for self-employed activities.
Delays and Pre-Approval Process:
- Obtaining consent from the authorities may delay the visa process.
- It’s advisable for the inviting company in Germany to obtain pre-approval from the relevant authorities before submitting the visa application. This helps avoid delays.
- If pre-approval isn’t possible, ensure that the necessary additional documents are submitted with the application so the visa office can initiate the process promptly.
Visa Office Procedures:
- The visa office can only obtain consent from the relevant German authorities as part of the visa application process.
- If approval from the Federal Employment Agency is required (e.g., for study-related internships), it must be obtained before applying for the visa and proof of this approval must be submitted with the application.
- For self-employed activities, the inviter must contact the responsible immigration authority directly.
Contact Information for Pre-Approval:
- For employed activities, the inviter must contact the Federal Employment Agency.
- For self-employed activities, the inviter should contact the relevant immigration authority in Germany.
Common Case Groups & Legal Information:
- The most common case groups in India, along with the required information and legal peculiarities, are summarized.
- For special or complex cases, applicants are encouraged to email a detailed query to the visa office.
Visa Office Response:
- Please note that it may take several days to receive a response, depending on the volume of inquiries at the visa office.
Visa Applications in the Consular Services Portal – Online, Simple, and Secure
- The Consular Services Portal provides a straightforward and secure online application process for visas to enter and stay in Germany.
- You can complete your application online and have it pre-checked by the German mission to ensure all documents are in order.
- Once your application is verified, you can schedule an in-person appointment at the German mission to submit your biometric data (fingerprints and photo).
Visas for Taking Up Employment :
- Opportunity Card :
- Designed for workers from third countries with vocational qualifications to enter Germany to seek employment.
- If the applicant lacks a recognized skilled worker qualification, a points-based system will assess eligibility.
- Blue Card (EU):
- Available for skilled workers from abroad with a university degree or IT professional experience.
- To qualify, you need an employment contract matching your qualifications and a minimum gross salary requirement.
- Employment as a Highly Skilled Worker with a University Degree:
- For qualified professionals with an academic degree recognized in Germany or equivalent to a German degree.
- An employment relationship is required to qualify for this visa.
- Employment as a Skilled Worker with Professional Training:
- For skilled workers with professional training equivalent to Germany’s vocational qualifications.
- This visa allows gainful employment with a valid employment relationship.
- Employment Based on Work Experience:
- For workers who have a recognized professional qualification and at least two years of relevant work experience in the last five years.
- This visa enables employment in Germany in their field.
- Employment as Part of a Placement Agreement:
- For skilled workers who enter Germany under a special agreement for employment and the recognition of their qualifications.
- The visa is subject to approval by the Federal Employment Agency.
- Qualification Analysis Visa:
- This visa is for skilled workers from abroad who wish to have their qualifications assessed and recognized to qualify for gainful employment in Germany.
Common Types of German short-stay visas :
| Visa Type | Tourist & Visitor Visa |
|---|---|
| Purpose | Leisure, sightseeing, or visiting friends and relatives |
| Eligibility | Visitors from countries requiring a visa for short-term stays |
| Duration | Up to 90 days within 6 months |
| Additional Notes | Not for employment or long-term stays |
Business Visa :
| Visa Type | Business Visa |
|---|---|
| Purpose | Attend meetings, conferences, or conduct business activities |
| Eligibility | Visitors from countries requiring a visa for short-term stays |
| Duration | Up to 90 days within 6 months |
| Additional Notes | Not intended for full-time employment |
Airport Transit Visa :
| Visa Type | Airport Transit Visa |
|---|---|
| Purpose | Transit through a German airport en route to another destination |
| Eligibility | Required for nationals of certain countries |
| Duration | Limited to time spent at the airport |
| Additional Notes | Does not allow entry into Germany |
Guest Scientist Visa :
| Visa Type | Guest Scientist Visa |
|---|---|
| Purpose | Conduct studies or research |
| Eligibility | Scientists with official invitations |
| Duration | Max 90 days within a 180-day period |
| Additional Notes | Limited to research activities |
Medical Treatment Visa
| Visa Type | Medical Treatment Visa |
|---|---|
| Purpose | Seek medical treatment |
| Eligibility | Patients with proof of treatment arrangements |
| Duration | Max 90 days within a 180-day period |
| Additional Notes | Limited to receiving medical treatment |
Training/Internship Visa :
| Visa Type | Training/Internship Visa |
|---|---|
| Purpose | Attend training programs or internship |
| Eligibility | Visitors from countries requiring a visa for short-term stays |
| Duration | Length of training or internship, or max 90 days |
| Additional Notes | Conditions vary based on the program |
Official Website << germany-visa.org >> Germany Online Visa Application
CLICK HERE : to download the Germany Online Visa Application form (pdf)
- Germany Online Visa Application: Key Points
- Germany Online Visa Application form (pdf) Portal
- Key Points for applying for a Germany visa :
- German Visa Application Process – 3 Easy Steps
- Step 1: Prepare Your Documents
- Step 2: Fill and Submit the Application Form
- Step 3: Schedule and Attend the Appointment
- Additional Information:
- German Visa Fees and Payment Details :
- Employment/Work on a Schengen Visa:
- When Gainful Employment Requires Special Conditions ?
- Visa Applications in the Consular Services Portal – Online, Simple, and Secure
- Visas for Taking Up Employment :
- Common Types of German short-stay visas :
- Business Visa :
- Official Website << germany-visa.org >> Germany Online Visa Application
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